You can use Shared drives in Google Drive to store, search, and access files with a team or group of people. Shared drives files belong to the team instead of an individual. Even if members leave the university, the files stored in the share drive stay in place so your team can keep sharing information and work anywhere, from any device. Access to Google Shared Drives are determined by the department, manager, or other designated employee.
If you want to use a Shared drive to share files in a department and ensure it's more secure, we recommend that the department head, or designated user, puts in a file sharing ticket.
You should then give all additional users "Contributor" or "Content Manager" access.
This will ensure that users will not be allowed to share files from your shared drive with other users.
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